Code Analysis

Code Analysis

This report provides a broad range of analytics based on coded care record entries against your clinical system. This report can be utilised to run either a single code or a group of multiple codes at once.

This report provides a broad range of analytics based on coded care record entries against your clinical system. This report can be utilised to run either a single code or a group of multiple codes at once.

It is important to note that, for EMIS practices, the second data source (EMIS Extract data) needs to be available in order to run this report. Make sure you have enabled the EMIS Sharing Agreement. To find out more on how to enable the EMIS Sharing Agreement, please click here [Data Status Support | EMIS Partner API and EMIS Extract | Requirements & Troubleshooting]. For TPP users, this data will be available from when data starts to stream into your Apex system.

As with most reports, you need to select a period that you wish to see the data from and to. Selecting the drop-down box will offer you a range of pre-set options or you can hand-select the start and end dates by clicking on the calendar icons.



 
The next area to look at is applying a code. By selecting the arrow, a pop-up box will appear as illustrated below.
You have two options to run this: User Defined or Library.

                        







User Defined: This option allows you to run the report against one or more codes each time you go into the Code Analysis dashboard. You can find the code either from your templates in the clinical system, or,  you can use the SNOMED Browser. Once you’ve found the code please select Add Code, paste the code in here, click Look Up and it’ll give you the term for that code. You then click Add and press OK.

Library Items: The library offers you the opportunity to pre-save codes for searches you run regularly. You will already have two code sets created under Edenbridge Healthcare around the Strep A outbreak and Online Consultations. You can also create your own code sets within the Settings tab under Code Set Manager. To learn how you can build your own code sets, please click here.



  

Once you have selected your code(s) to run, you have the additional option to include external data. This option is next to the ‘period’ selection. External data are coded activities that have been conducted outside of your Primary Care Facility.  Select the toggle button to yes if you wish to see this activity included within your practice data.

After all the selections have been made, select Click to refresh data to populate the dashboard. Apex will search the patient records at your practice, across the time period selected, for any instance of the code you have selected.




The Report

The report will populate with some quick facts and figures surrounding the usage of the code by date, the total usage, weekly average and average uses per day. The line graph shows you how many times that code has been used over time and by hovering over the line, you start to get the specific number of uses on a week-by-week breakdown.



The User Breakdown shows who has been using that code. By selecting the black arrow, you can break the table down to identify how many times an individual session holder has utilised that code.


If you decide to run multiple codes, the Code Breakdown will allow you to see the breakdown of how frequently each code has been used.




This report produces data surrounding the consultation types allowing you to gather a profile of patients who have had the code used against them from a point of view of the male and female split, age groups, ethnicity, the long-term conditions it is most affecting, how many patients are housebound, in care homes and frail. The Code Usage by Patient reveals how many times certain codes have been used against individual patients. You can identify who that individual is by selecting the Patient Count number (the number in blue is a hyperlink). Please note, the result will only generate if the Patient Count < 100.


Our data is pseudonymised, however, the pop-up box will provide you with details about their most recent appointment. You can then refer to your appointment book and check to see who had that specific appointment. From there, you will be able to identify the individuals who have had the most codes used against them.


If you would like to learn more about the Code Analysis report, we highly recommend you sign up to our Module 3 webinar which looks at Understanding & Improving Clinician Workload



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